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Understanding What is Exchange Server Explained

by Marcin Wieclaw
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what is exchange server

Microsoft Exchange Server is a widely used email and calendar solution for businesses. Developed by Microsoft, Exchange Server serves as a comprehensive platform for email, calendaring, contacts, scheduling, and collaboration. It is deployed on the Windows Server operating system, making it ideal for business use.

Exchange Server offers users the ability to access their messaging platform from various devices, including mobile devices, desktops, and web-based systems. With Exchange Server, users can manage their email, calendar, contacts, and collaborate with others seamlessly.

One of the key features of Exchange Server is its high availability capabilities. It ensures continued service even in different outage scenarios, making it a reliable choice for businesses. Exchange Server is a foundational component of Microsoft 365, offered as a software as a service (SaaS) in the Microsoft cloud.

As of 2018, Microsoft Exchange Server had 400 million active global users, illustrating its popularity and widespread adoption among businesses worldwide.

What Does Exchange Server Do?

Exchange Server is a comprehensive email and messaging platform developed by Microsoft. It offers various features and functionalities that go beyond simple email communication. Let’s explore some of the key capabilities of Exchange Server:

Collaboration Features

Exchange Server provides collaboration features that enhance teamwork and productivity within organizations. These features enable users to share calendars, schedule meetings, and manage tasks, allowing teams to coordinate effectively. The platform also offers the ability to create distribution lists and shared mailboxes, making it easier to collaborate and communicate with colleagues.


One of Exchange Server’s core functionalities is its advanced calendaring capabilities. Users can create and manage personal calendars, schedule meetings, invite attendees, and track responses. The platform also supports resource booking, enabling users to reserve rooms and equipment for meetings. With Exchange Server’s calendaring features, organizations can streamline their scheduling processes and ensure efficient use of resources.

Tight Integration

Exchange Server seamlessly integrates with other Microsoft Office applications, providing a cohesive and unified experience for users. For instance, users can access their emails, calendars, and contacts directly from Microsoft Outlook, a popular email client widely used in businesses. Exchange Server also integrates with Microsoft Teams, SharePoint, and other collaboration tools, enabling seamless communication and document sharing across the organization.

High Availability

Exchange Server is known for its high availability features, ensuring uninterrupted service even in challenging scenarios. It employs technologies like database availability groups and load balancing to distribute workload and maintain resilience. These features help minimize downtime and ensure that users can access their emails and other Exchange Server resources consistently.

Overall, Exchange Server offers a robust and feature-rich messaging platform that goes beyond simple email communication. Its collaboration features, calendaring capabilities, tight integration with other Microsoft applications, and high availability make it a popular choice for businesses seeking a comprehensive messaging solution.

How Does Exchange Server Work?

Exchange Server operates through a central server that handles the configuration of users’ accounts. This central server plays a vital role in ensuring the seamless functioning of Exchange Server.

To keep data synchronized between the central server and end-user clients, Exchange Server utilizes Exchange ActiveSync. This synchronization process covers not only email messages but also calendars and other essential Outlook data.

When it comes to accessing and managing their emails, Exchange users rely on an email client. The most widely used email client for Exchange Server is Microsoft Outlook. With its user-friendly interface and comprehensive features, Outlook enhances productivity and streamlines communication for businesses.

While Microsoft Outlook remains the go-to choice, Exchange Server 2019 also extends support to other email clients such as Outlook for Mac and Outlook on the web, catering to a wider range of user preferences and operating systems.

Administrators are entrusted with the responsibility of customizing and managing various Exchange features through the Exchange admin center. This intuitive web-based interface empowers administrators to configure settings, control permissions, and ensure optimal performance and security for their Exchange Server deployment.


What is Microsoft Exchange Server?

Microsoft Exchange Server is an email, calendaring, contact, scheduling, and collaboration platform developed by Microsoft. It is widely used by businesses as an email and calendar solution.

What does Exchange Server do?

Exchange Server provides a range of collaboration features, including calendaring and tight integration with other Microsoft Office applications. It also offers high availability features, ensuring continued service in different outage scenarios.

How does Exchange Server work?

Exchange Server relies on a central server to configure users’ accounts. It uses Exchange ActiveSync to sync email, calendar, and other Outlook data between end-user clients and the central server. Users access and interact with messages through an email client, such as Microsoft Outlook.


  • Marcin Wieclaw

    Marcin Wieclaw, the founder and administrator of PC Site since 2019, is a dedicated technology writer and enthusiast. With a passion for the latest developments in the tech world, Marcin has crafted PC Site into a trusted resource for technology insights. His expertise and commitment to demystifying complex technology topics have made the website a favored destination for both tech aficionados and professionals seeking to stay informed.

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