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Word Processor Explained: Create & Edit Text Easily

by Marcin Wieclaw
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what is a word processor

A word processor refers to specialised software used on a computer to create, edit, save, and print documents. Examples of word processors include Microsoft Word, Microsoft Works Word Processor, Open Office Writer, Word Perfect, and Google Drive Document. These programs allow users to create various types of documents such as reports, letters, memos, newsletters, and brochures. Word processors also provide features like adding images, tables, charts, borders, and clipart. They offer editing and formatting capabilities, including inserting, editing, moving, copying, and deleting text. Additionally, word processors have tools to check spelling and grammar, as well as built-in dictionaries and other writing assistance tools.

Key Takeaways:

  • A word processor is specialized software used to create, edit, save, and print documents.
  • Popular word processors include Microsoft Word, Open Office Writer, Word Perfect, and Google Drive Document.
  • Word processors offer features like adding images, tables, charts, and text formatting options.
  • They also provide tools for spell check, grammar check, and other writing assistance.
  • Word processors are essential for creating professional-looking documents and enhancing productivity.

Features of Word Processors

Word processors offer a range of features that enhance document creation and editing. These features not only simplify the writing process but also allow for more professional and visually appealing documents. Here are some key features of word processors:

  1. Text editing: Word processors provide a user-friendly interface for inserting and editing text. Users can easily type, delete, copy, and paste text to create and modify their documents.
  2. Formatting options: Word processors offer a variety of formatting options to customize the appearance of text. Users can change fonts, adjust font sizes, apply different styles (such as bold, italic, or underline), and align text to create visually appealing documents.
  3. Inserting images, tables, and charts: With word processors, users can easily insert and edit images, tables, and charts to enhance the visual presentation of their documents. This allows for the incorporation of visual elements that support the content.
  4. Spell check, grammar check, and autocorrect: Word processors have built-in tools to ensure error-free writing. These tools automatically check for spelling and grammar mistakes and offer suggestions for corrections. Autocorrect features can quickly fix common typing errors.
  5. Tracking changes: Word processors allow users to track changes made to a document. This feature is particularly useful when collaborating with others or when reviewing and revising documents. It enables users to easily identify and accept or reject any modifications.
  6. Collaboration: Word processors provide collaboration features that enable users to work together on a document. Multiple users can edit, comment, and review a document simultaneously, promoting effective teamwork and seamless collaboration.
  7. Saving and printing: Word processors allow users to save their documents in various file formats and easily print them. This ensures that users can conveniently store their work digitally and produce physical copies when needed.
  8. Templates: Word processors offer pre-designed templates for different document types. These templates provide a starting point for creating professional-looking documents without the need for extensive formatting. Users can customize these templates to suit their specific needs.

By utilizing the features of word processors, users can optimize their document creation and editing processes, resulting in high-quality and polished documents.

Example of an image:

Popular Word Processors and Comparison

When it comes to word processors, there are several popular options available in the market. Let’s explore some of the most widely used word processors and compare their features.

Microsoft Word

Microsoft Word is undoubtedly one of the most popular word processors used worldwide. With its extensive features and user-friendly interface, it has become the go-to choice for many individuals and businesses. Microsoft Word offers a wide range of formatting options, templates, and collaboration tools, making document creation and editing a breeze.

Microsoft Works Word Processor

Microsoft Works Word Processor is another popular choice, especially for users who prefer a more simplified and lightweight word processing software. While it may not have as many advanced features as Microsoft Word, it still provides essential functionalities for creating and editing documents.

Open Office Writer

Open Office Writer is an open-source word processor that offers a comprehensive set of tools and features. It is compatible with multiple operating systems and provides a familiar interface similar to other popular word processors. Open Office Writer is known for its reliability and versatility, making it a popular choice among users seeking free and open-source software.

Word Perfect

Word Perfect has been a long-standing competitor in the word processing software market. It is known for its robust features, including advanced formatting options, macros, and compatibility with different file formats. Although not as widely used as Microsoft Word, it remains a popular choice for professionals who require specific functionalities.

Google Drive Document

If you prefer cloud-based word processing software, Google Drive Document is an excellent option. It allows users to create, edit, and collaborate on documents online, without the need for installing additional software. With seamless integration with other Google products, it offers convenience and accessibility for users.

When comparing different word processors, it is essential to consider factors such as ease of use, compatibility, available features, and pricing options. Each word processor has its strengths and weaknesses, so it’s crucial to choose the one that best suits your specific needs and preferences.

Now that we have explored the popular word processors and their features, let’s move on to the next section, where we will learn how to use a word processor effectively.

How to Use a Word Processor: A Tutorial

Using a word processor can be a straightforward and intuitive process. Here’s a step-by-step guide on how to use a word processor effectively:

Step 1: Open the Word Processor Software

Start by launching the word processor software on your computer. You can typically find it in your applications folder or on your desktop.

Step 2: Create or Open a Document

Once the word processor software is open, you have the option to create a new document or open an existing one. Choose the relevant option based on your requirements.

Step 3: Format Your Text

Use the toolbar or menu options provided by the word processor to format your text according to your preferences. You can change fonts, styles, and alignment to customize the appearance of your document.

Step 4: Insert Images, Tables, or Charts

If you want to include images, tables, or charts in your document, select the corresponding options from the menu. This allows you to enhance the visual appeal and organization of your content.

Step 5: Check Spelling and Grammar

Take advantage of the spell check and grammar check tools provided by the word processor. This ensures that your writing is error-free and maintains a professional standard.

Step 6: Save Your Document Regularly

It’s important to save your document regularly to avoid losing any valuable work. Use the “Save” or “Save As” option to store your document on your computer’s hard drive or cloud storage.

Step 7: Print or Export Your Document

Once you are satisfied with your document, you can choose to print it or export it in various file formats, such as PDF or Word. This gives you the flexibility to share your document digitally or in printed form.

Step 8: Explore Additional Tools and Features

Take the time to explore the different tools and features offered by your word processor. This includes advanced formatting options, collaboration tools, and document templates. By familiarizing yourself with these features, you can make the most of your word processor’s capabilities.

By following these steps, you can gain proficiency in using a word processor and leverage its tools to create professional and polished documents.

Example of Formatting Text:

“The ability to format text using various fonts, styles, and alignment options is one of the key advantages of using a word processor.”

word processor tutorial

Common Tools in a Word Processor Functionality
Spell Check Identifies and suggests corrections for spelling errors in your document.
Grammar Check Helps you identify and correct grammatical errors, improving the overall quality of your writing.
Font Formatting Allows you to change the appearance of the text by modifying the font, size, color, and style.
Alignment Options Gives you control over the alignment of your text, enabling you to choose between left, right, center, or justified alignment.
Insert Images Enables you to enhance your document by inserting images or graphics, making it visually appealing.
Insert Tables Allows you to create tables to organize data or present information in a structured format.
Track Changes Enables you to keep track of edits made by you or other collaborators, facilitating collaborative work.
Save and Export Allows you to save your document and export it in various file formats such as PDF, Word, or plain text.


Word processors have revolutionized the way we create and edit documents. With their extensive features and user-friendly interfaces, they make the process of writing and formatting text easier and more efficient. By utilizing a word processor, you can save valuable time and produce high-quality documents.

One of the key benefits of using a word processor is the ability to collaborate seamlessly with others. Whether you’re working on a team project or seeking feedback from peers, a word processor enables real-time collaboration and document sharing, enhancing productivity and efficiency.

To maximize the benefits of using a word processor, take advantage of its various features. Utilize the spell check and grammar check tools to ensure error-free writing, and explore the formatting options to create visually appealing and professionally formatted documents. Additionally, tapping into the abundance of document templates offered by your word processor can further streamline your workflow and provide a polished finish to your work.

Whether you’re a student, a professional, or a casual writer, a word processor is an essential tool for effortlessly creating and editing text. By harnessing the power of word processors, you can elevate your writing skills, enhance your document quality, and maximize your overall productivity.


What is a word processor?

A word processor refers to specialized software used on a computer to create, edit, save, and print documents.

What are the features of word processors?

Word processors offer a range of features that enhance document creation and editing, including the ability to insert and edit text, images, tables, and charts. They also provide options for formatting text, spell check, grammar check, and autocorrect tools. Other features include the ability to track changes, collaborate with others, and use templates.

Which are the popular word processors, and how do they compare?

Some popular word processors include Microsoft Word, Microsoft Works Word Processor, Open Office Writer, Word Perfect, and Google Drive Document. While these programs have similar basic functionalities, they may vary in terms of additional features and compatibility with different operating systems. Factors to consider when comparing word processors include ease of use, compatibility, available features, and price.

How do I use a word processor?

Using a word processor is simple and intuitive. You need to open the software, create a new document or open an existing one, and use the toolbar or menu options to format text, insert images, tables, or charts. Take advantage of the spell check and grammar check tools, save your document regularly, and print or export it in different file formats.

What are the benefits of using a word processor?

Using a word processor saves time, enhances document quality, and allows for seamless collaboration with others. Word processors offer features such as spell check, formatting options, and document templates that make writing and editing text easier and more efficient.

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